The Journal of the Orders and Medals Research Society: Guidelines for Articles

Articles for publication

The articles submitted by the members of the Society are the life blood of the Journal without which it could not survive. The Editorial Team welcomes offerings from all, whether they are first-time, occasional or regular contributors, on any topic related to orders, medals and decorations, and their research. This is the only requirement, since the Journal is not a general military history publication.

Articles can be as long or as short as the author wishes; however, particularly long articles may be shortened, or split into two or more parts by the Editorial Team. Having said that, in order to give everyone ‘a fair bite of the cherry’, the Editorial Team like to include at least ten articles in each Journal which, with some 25,000-27,000 words on medal articles in each Journal, means that we rarely publish an article in excess of 3,500 words (we prefer ‘Men behind the medal’ articles to be no longer than 3,000 - 2,500 words) unless there is some very special research or the article is of particular medallic interest.   

Articles should be submitted to the Editorial Team preferably, by email (as Microsoft Word files as an email attachments). To contact the Editor, please use the Contact Us option at the top of this web page and select Articles for Publication in the Journal from the list of options on the Subject menu. Or send the article by post (on CD) to: The OMRS Editorial Team, PO Box 612, Walton on Thames, KT12 9FQ, United Kingdom. Please note that, unfortunately, handwritten contributions cannot be accepted.

Contributors are asked to obtain permission to use, or quote from, material which is subject to copyright or previously published, either in print or on an Internet website, before submitting their article for consideration. This requirement applies particularly to drawings, photographs, paintings and the like to be used as illustrations, although a simple acknowledgement of the source is usually sufficient. The Editorial Team will require assurance that the appropriate recognition and acknowledgement is made in the text or the captions to illustrations (the Editorial Team are always happy to offer advice on this).

Accepted articles will be edited by the Editorial Team to the style, layout and format used in the Journal. It would help the team greatly if contributors would please note the following:


The Editorial Team will ensure that articles follow the Journal ‘style’ in terms of font, font size, times, dates, abbreviations etc. However, authors are requested not to double space the text – use only one space after a full stop.

Spelling: Except for proper names (e.g. US Department of Defense) the Journal uses British/Commonwealth spelling. All spelling should be thoroughly checked before submission of articles

Titles of Articles

Keep titles short – avoid providing a synopsis of the article in the title!

Medal Descriptions

Naming on medals: Show exactly as it appears. If it is named in capitals, then use capitals.


Where sections of text, long or short, are direct (verbatim) quotations from published material, ensure that they are exactly the same as the original source text; do not change or correct archaic or ungrammatical (according to modern usage) words, phrases, spelling or punctuation. If the word or phrase looks very strange or even wrong, then insert the word ‘sic’ in square brackets immediately after it to show that the oddity has been noted.

References and Notes

References: References should appear at the end of each article. Published references and sources should include the title of the publication, name(s) of the author(s), publisher’s name and year of publication, if known.

Notes: Notes should not be ‘embedded’ in the article. Rather the positions of all notes should be numbered in superscript in the text and then all the numbered notes should be placed at the end of the article.

Photographs, Images and Tables

Photographs: Should not be embedded within text documents but should always be submitted as separate image files to the article (one JPEG file per illustration), or as hard copies for scanning. Please note that the Editorial Team cannot be responsible for the safety of original photographs and contributors should submit copies or email scanned copies.

Images: Images should ideally have a resolution of at least 300 DPI at publication size to ensure good quality reproduction.

Tables: Tables should also be submitted as separate files rather than being embedded in the body of the text.